The Ultimate Checklist for Initiating Process Group
Each project has six process groups that make up its life cycle. There are some things you need to consider before you start a project. These factors will impact the entire project. In other words, a successful start to a project will increase your chances of it going smoothly.
Take part in our 100% online & self-paced 1-hour PMP training.
What is the project initiation phase? What should you do during the first phase of project management? This article will discuss the main outputs of the project initiation phase and the reasons for initiating the process group. For more information about project initiation, please visit our PMP Course and CAPM Training.
The project initiation phase involves authorizing the project and assigning the Project Manager. A business case, market demand, social need etc. The project can be initiated by a sponsor. If the project is approved by the sponsor, the sponsor funds the project activities and authorizes it to be initiated. The organization then assigns a project manager to the new project.
What are the major outputs of the Project Initiation Phase Phase?
Every phase of the project’s life cycle has its own outcomes. What are the major outcomes of the project initiation stage? To make a project successful, it is important to complete the project initiation group.
The project charter is one of the main outputs of the project initiation stage. The project charter provides high-level information about the project. It includes information about the sponsor, high-level scope, high risk, business need, and information about the project manager.
Another output of the project initiation stage is the identification of stakeholders. Stakeholders are defined as “people or groups that might be affected by the outcome of a project”. For a project to succeed, it is vital to manage influential and powerful stakeholders. During project initiation, stakeholders analysis and identification is done.
The project’s initiation also generates a strategy for managing stakeholders. Once stakeholders have been identified and analyzed, a proper stakeholder management strategy can be generated. An executive director, for example, is a critical stakeholder in deciding whether or not the project’s product will be launched. To successfully execute the project, these stakeholders must be closely managed and their expectations must met.
Project management processes can be documented and managed with the help of project management templates. To get an idea of the process, you can view free samples of project management templates.
Project Management requires progressive elaboration starting with the project initiation
Project initiation might include estimates, product scope, and other steps. These steps can be iterated during the project planning process. As long as the project progresses, new information about it is collected, it’s possible to plan more accurately and precisely. Re-planning is a must throughout the project.
Although the Project Management Plan is completed in the planning phase of the project, details such as scope and estimate might be clarified during the executing process group or project controlling & monitoring phase. As long as the project work has been completed, any ambiguities or unclear points that could affect the accuracy and precision of the plan will be eliminated.
Assignment of the Project Manager during the Project Initiation Phase
Another important output of project initiation is the assignment of a project manager. The project manager should be assigned early in the process. Project management is essential for any project that is approved. There will be many activities that need to be coordinated and managed. The project management activities