How to simplify complicated things
Sometimes things can get really complicated for project managers. Multiple stakeholders, multiple resources and multiple teams are all possible. Everyone wants something in a different manner and in a different format. Things become complicated when people communicate in different languages. Sometimes, we all learn from our mistakes.
Here are some tips to simplify complex tasks
You can check if your team members are honest in their work. Once you have identified the weak points of your project, pick up the phone and call them. You could even text them. You can also text them if they are unavailable.
Make sure that everyone is clear on the requirements and are doing it correctly. It can lead to a difficult situation if half of the team does it correctly and the other half does it incorrectly. It is often too late. Make sure that everyone in your team understands the requirements from the beginning and is in sync with one another.
Avoid any miscommunications among your key stakeholders. It is important to keep all stakeholders happy in order to achieve a win-win scenario. You can minimize communication gaps between you and your key stakeholders by sending status updates at predetermined frequencies. Calling all of them together to discuss the status can help reduce any confusion. If you are unsure about certain features, ask them first what their understanding is of the project. Then, explain the product features in detail. Do not cover all features. Just the ones that are unclear to them.
Express yourself freely and without hesitation. People need to know that you don’t like something before things can be simplified. It doesn’t have to hurt, but you should be respectful and give reasons for others to agree with your point. Do not be blunt and say “I don’t like that”, it can hurt the feelings of others. If you like something, say so. You could say, “I really liked your approach in this situation”, “I really liked how you have pulled together your team”, or “I really liked how you were able talk with the client and stakeholders” to share your feedback. This will make it easier for them both to decide what you like and don’t like.
Automate as many tasks as possible to reduce human intervention. In a distributed environment, things can become very complicated when people move from one vertical to another or from one company into the next. It can be difficult to explain things to a new resource. Automation reduces human intervention and helps to avoid issues with specific resources.
What are the benefits of these 5 actions? There are many benefits, including increased communication about the project. Because people are more aware of your preferences and dislikes, they are easier to manage. Because people started communicating and collaborating more effectively, you can get better results.